Expenses via tags

TimeToBill can currently prepare a generic expense line based on a tag in your time-tracking software. Use this when a time entry indicates that costs still need to be added, such as travel, parking, or materials.

Operation

Set up the tag names you want to use as expense tags in TimeToBill.

When you fetch entries, TimeToBill checks the selected period for time entries with a tag that matches one of your configured expense tags.

Matched expenses appear on the Expenses tab on the left. Select the expenses you want to include in the draft invoice.

Selected expenses become extra invoice lines. Time lines are placed at the top of the invoice lines by default; expense lines are placed at the bottom by default.

Enter the amount yourself

An expense line has no amount yet. Enter the description, quantity, price, and VAT yourself before creating the draft invoice.

TimeToBill uses the tag to show a possible expense line. It is not a full expense administration.

Suitable for

This works for costs you want to check per invoice, such as:

• travel costs;
• parking;
• materials;
• other costs where the amount can differ per invoice.

Check before sending

Always check selected expenses before creating the draft invoice. Edit a line or leave it out if the cost does not belong on that invoice.

Related pages

• Create an invoice
• Set rates